Add classes in draft timetables

If you use Timetable (E10), you can access its help articles here

Introduction

This article explains how Subjects and Classes work in the timetable and how to name classes clearly. Learn how to create single classes, blocks/lines, double lessons, custom start times for classes. 

If you have saved options (electives/choices) classes to a timetable draft,  

TABLE OF CONTENTS

• Defining subjects and classes in a timetable draft
• Add a single class
• Add class group or module classes
• Options classes

Defining subjects and classes in a timetable draft

Subjects are imported from your MIS/SIS or manual upload, along with the associated subject code. They form the study area for single or multiple classes which can cover many topics within a subject.

A class is a brings together a group of students learning a subject, taught by a teacher, in a room, for a set period. Classes can be set up as: 

• Single class: Could be Maths7A or Maths7B or Art9A and English 8C to represent groups of different year level students who take Maths, Art or English.
• Class group: A set of single lessons under a core class (for example, Modern Languages containing Spanish and German, or Maths containing Set 1 and Set 2).
• Modules: A lesson that is made up of two or more study units (for example, Music containing Music Theory and Music Practice).

Add a single class

To add a single class in a draft timetable, go to Classes and subjects and select Add class:

1. Select Single class.
2. Give your class/es a name (see notes).
3. Select Subject, Year group and Group using the dropdowns.
4. You can select Room and Teacher (if known) from dropdowns.
5. Input the Total teaching time per week and Length of time per lesson as number of minutes.
6. If you want to set a custom start time for one of the class' lessons, select the checkbox and select the day, period and time.
7. Select Save class.

You have added a single class to your draft timetable.

Add class group or module classes

To add a class group or module classes, go to Classes and subjects and select Add class:

1. Select Block/line class (as a Class group or Modules).
2. Give your class/es a name (see notes).
3. Select Year group using the dropdown.
4. Select Class type using the dropdown.
5. Select Next.
6. If you select Class group, input the Total teaching time per week and Length of time per lesson as number of minutes.
7. Select Next.
8. Add class details for the class under the class group.
9. Select Add another class to add class details for each other class under the group.
10. Select Save details when all classes are added under the class group.
    OR 
11. If you select Module, select the Core subject and Group using the dropdowns.
12. You can select Teacher (if known) from dropdown.
13. Add class details for the class in the module.
14. Select Add another class to add class details for each other class in the module.
15. Select Save details when all classes are added in the module.

You have added a class group or a module to your draft timetable.

Notes:

• Each class must have a unique, clear name. Recommended format:
  • {Subject} {Year/Group} {Set} (for example, Maths 7A, Maths 7B)
  • Clear naming makes it easier to filter, allocate cover, and resolve timetable issues.
• If you leave Room blank, the system can automatically assign an appropriate room during timetable generation based on your Rooms and Subject permissions. If you leave Teacher blank, the system can allocate an available teacher who is qualified to teach the selected subject.
• The timetable distributes lessons across the cycle, but you can set up double lessons for subjects that require longer sessions.

  To create a double lesson:

  • In Length per lesson, set the duration to twice your standard lesson length (for example, a 60-minute lesson becomes 120 minutes).
  • Click Save details to apply the change.

Options classes

Select the This class is a subject option tick box when:

• The class is for a subject that students choose (for example, GCSE options).
• The class is not taught in standard tutor groups (for example, set classes such as Maths Set 1, Set 2, Set 3).

This tells the system the class is not a core subject for all students, so it must be scheduled in a way that respects individual student selections.

Learn how to set up options to send and capture student elective or choices subject preferences.

Note: Do not select the elective option for core subjects that all students in the year group must take—unless the classes are split into sets (where solving at a student level is required).

Up next

Options

Generate a timetable