Tailor your timetable

If you use Timetable (E10), you can access its help articles here

Introduction

This guide explains how timetable uses your school's structure, period structure, rooms, students & groups, staff and classes to build a timetable draft. Understand what happens when they change and how to safely update, duplicate, and refine your timetable. It also covers lesson states -Lock, Update and Default and how they affect scheduling. 

TABLE OF CONTENTS

• Tailor Your Timetable
• How to safely make updates to lessons in timetable draft

Tailor Your Timetable

Once you generate a draft timetable, it is linked to the resources set up in the draft at that time - My school year, Rooms, Groups, Staff, Classes and Subjects.

Changing or deleting these resources after generation can cause:

• Broken or invalid lesson placements
• Missing or unassigned periods
• Teacher, room or student clashes

When you attempt to update any setup after a timetable has been generated, you will see a warning. You can choose to:

• Cancel – Keep the current timetable unchanged
• Duplicate and edit – Create a safe copy so you can modify the timetable and its related resources without affecting your live version
• Update resources - Apply your changes knowing the timetable may no longer function as expected

Each lesson in your draft timetable has a state that you can adjust during refinement.

How to safely make updates to lessons in timetable draft

• From Timetable builder, select Actions then Edit
• Select Update resources to continue improving your draft or
• Select Duplicate and edit to avoid altering your current set up
• To improve your draft, after selecting Update resources, and Edit click the padlock icon on a lesson within your timetable to change its current state

Lesson states

• Lock – Use this for placements you are happy with and want to keep fixed
• Update – Mark lessons you want the system to reschedule
• Default (Unlocked) – Lessons the system may move if needed

Up next

Preview and publish your timetable

Troubleshooting